Q5
Quali5d
Legal Document

Acceptable Use Policy

Rules governing lawful and ethical use of the Quali5d Platform

Effective: May 4, 2026Violations may result in terminationCandidate consent required

Important: Candidate Consent Required

Before scheduling any candidate for an AI interview, you must obtain their explicit informed consent that the interview will be conducted by an AI and will be recorded. See Section 4 for full requirements. Failure to obtain consent is a material breach of this Policy.

1. Purpose & Scope

This Acceptable Use Policy ("AUP") governs the use of the Quali5d AI Recruitment Intelligence Platform ("Platform") operated by Uni5d Technology Solutions LLC. This AUP is incorporated by reference into the Terms of Service and applies to all Customers, users, and any person accessing the Platform. By using the Platform, you agree to comply with this AUP. Violation of this AUP may result in immediate suspension or termination of your account without refund. Effective Date: May 4, 2026

2. Permitted Uses

The Platform is designed and licensed exclusively for the following legitimate business purposes: Recruitment & Talent Acquisition: • Processing job descriptions to generate AI-powered recruiter documentation • Conducting AI-assisted intake meetings with hiring managers • Scheduling and conducting AI-powered candidate screening interviews • Generating and reviewing AI candidate assessments as part of a human-led hiring process Organizational Use: • Use by authorized employees and contractors of the subscribing organization • Use within the jurisdiction(s) disclosed during registration • Use in compliance with all applicable employment, privacy, and AI regulation laws The Platform is a B2B tool intended for use by HR professionals, recruiters, talent acquisition teams, and hiring managers within registered organizations.

3. Prohibited Uses

You may not use the Platform for any of the following purposes: 3.1 Illegal & Discriminatory Hiring Practices • Using AI-generated scores or recommendations as the sole basis for employment decisions without human review • Using the Platform to discriminate against candidates based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic • Conducting candidate screening that violates applicable employment law, including the Equal Employment Opportunity laws (US), Equality Act (UK), or equivalent legislation in your jurisdiction • Using the Platform in jurisdictions where AI-assisted hiring is prohibited without complying with local requirements (e.g., NYC Local Law 144 bias audit requirements, EU AI Act obligations) 3.2 Unauthorized Data Collection & Privacy Violations • Scheduling a candidate for an AI interview without their explicit informed consent that the interview will be conducted by an AI and will be recorded • Uploading personal data of individuals without a lawful basis for processing • Using the Platform to process special categories of sensitive data (health, biometric, political opinions, etc.) without explicit consent • Collecting or storing candidate data beyond what is necessary for legitimate recruitment purposes • Sharing candidate data with unauthorized third parties 3.3 Platform Abuse • Attempting to reverse engineer, decompile, or access the underlying AI models, algorithms, or source code • Conducting security testing, penetration testing, or vulnerability scanning without prior written authorization from Uni5d • Using automated scripts, bots, or scrapers to access or extract Platform data • Circumventing usage limits, credit systems, or subscription restrictions • Sharing login credentials between multiple users or organizations • Reselling, sublicensing, or providing Platform access to third parties 3.4 Harmful Content • Uploading malware, viruses, or malicious code • Uploading content that infringes intellectual property rights • Using the Platform to harass, threaten, or harm any individual 3.5 Misrepresentation • Impersonating another company or individual during registration • Providing false company information, tax registration numbers, or billing details • Using the Platform for purposes materially different from those disclosed during registration

5. Legal & Regulatory Compliance

5.1 Customer Responsibility You are solely responsible for ensuring your use of the Platform complies with all applicable laws and regulations in your jurisdiction and in the jurisdictions where candidates are located, including but not limited to: Employment Laws: • Equal employment opportunity and anti-discrimination laws • Fair Credit Reporting Act (FCRA) — if AI assessments are used as consumer reports • State and local AI employment screening regulations Data Protection Laws: • General Data Protection Regulation (GDPR) — EU/EEA • UK GDPR and Data Protection Act 2020 • California Consumer Privacy Act (CCPA/CPRA) • India Digital Personal Data Protection Act (DPDP) • Other applicable national and state data protection laws AI Regulation: • EU AI Act (high-risk AI system requirements for employment screening) • NYC Local Law 144 • Illinois Artificial Intelligence Video Interview Act • Colorado AI Act • Any other applicable AI regulation in your jurisdiction 5.2 Data Processing Agreement For Customers subject to GDPR who process EU/EEA personal data using the Platform, Uni5d acts as a data processor and you act as the data controller. A Data Processing Agreement (DPA) is available upon request at admin@uni5d.ai and is incorporated by reference into the Terms of Service. 5.3 Audit Rights You must maintain records sufficient to demonstrate compliance with this AUP and applicable law. Uni5d reserves the right to request reasonable evidence of compliance in cases where violations are suspected.

6. Monitoring & Enforcement

6.1 We reserve the right to monitor Platform usage for compliance with this AUP, security threats, and system integrity. Monitoring is conducted in accordance with our Privacy Policy. 6.2 Violations. Upon discovering an AUP violation, we may, at our sole discretion: • Issue a warning and require remediation • Temporarily suspend your account • Permanently terminate your account without refund • Report illegal activity to appropriate law enforcement authorities 6.3 Reporting. If you become aware of AUP violations by other Platform users or have security concerns, please report them to admin@uni5d.ai. 6.4 No Obligation to Monitor. Uni5d has no obligation to monitor Customer Data or usage for AUP compliance. Responsibility for lawful use rests entirely with the Customer.

7. Updates to This Policy

We may update this AUP at any time to reflect changes in law, technology, or Platform capabilities. Material changes will be communicated via email to registered account holders at least 14 days before taking effect. Continued use of the Platform after the effective date of changes constitutes acceptance of the revised AUP. For questions about this AUP, contact us at admin@uni5d.ai. Uni5d Technology Solutions LLC Mooresville, North Carolina EIN: 42-1896513 admin@uni5d.ai
© 2026 Uni5d Technology Solutions LLC · EIN: 42-1896513 · Mooresville, North Carolina
Questions? admin@uni5d.ai